Last updated: March 8, 2026
1. Who We Are
Military Archives ("we," "us," or "our") is a private document retrieval service that assists veterans and their families in obtaining copies of military discharge records (DD-214 and related documents) from the National Personnel Records Center (NPRC). We are not affiliated with the U.S. government or any government agency.
2. Information We Collect
To process your DD-214 request, we collect the following information:
- Veteran's full name, date of birth, place of birth, and last four digits of Social Security Number
- Branch of service, dates of service, service number, rank, and discharge character
- Mailing address, email address, and phone number
- Payment information (processed securely by Stripe — we do not store full card numbers)
- Your relationship to the veteran (if requesting on behalf of another)
3. How We Use Your Information
We use your information solely to:
- Prepare and submit your DD-214 request to the NPRC on your behalf
- Process your payment via Stripe
- Send you status updates and your confirmation number
- Respond to your support inquiries
We do not sell, rent, or share your personal information with third parties for marketing purposes.
4. Payment Security
All payment transactions are processed by Stripe, a PCI-DSS Level 1 compliant payment processor. We never see or store your full credit card number, CVV, or banking information. Stripe's privacy policy is available at stripe.com/privacy.
5. Data Retention
We retain your submission information for a period of three (3) years to allow you to track your request status and for our records. You may request deletion of your data at any time by contacting us.
6. Data Security
We implement reasonable technical and organizational measures to protect your information, including encrypted connections (HTTPS) and secure server environments. However, no method of transmission over the internet is 100% secure.
7. Your Rights
You have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information (subject to legal retention requirements)
To exercise these rights, contact us through our Contact Us page.
8. Cookies
Our website uses minimal session-based functionality. We do not use tracking cookies or third-party advertising cookies.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
10. Contact Us
If you have questions about this Privacy Policy or how we handle your data, please reach out through our Contact Us page.